POLICIES AND GUIDELINES FOR THE USE OF THE
DAVID O. MCKAY LIBRARY INSTRUCTION ROOMS
INTRODUCTION
The McKay Library maintains two rooms equipped with workstations, projection
facilities, and other equipment. These rooms exist primarily for the provision
of library-related instruction to BYU-I students enrolled in credit-bearing
courses on campus.
In response to requests to use these rooms, both for this primary function
as well as for a variety of other purposes, we have developed the following
policies and guidelines. Anyone wishing to schedule a library instruction
room for any reason must read the following policies and guidelines, and
agree to abide by them.
Scheduling requests should be addressed to Lana Hepworth, MCK 120, x2350.
Requests must be made at least a week in advance.
POLICIES
1. Maximum Seating Capacities
Room 190 has 26 workstations, a teacher's station, and 8 side chairs.
Room 140-A has 24 workstations, a teacher's station, and 2 side chairs.
These rooms were created to provide hands-on training. Having more than
35 or 27 people in the respective rooms seriously hampers the ability
to offer such experiences, and also violates the fire code. Do not move
chairs from one room to another. Do not exceed the 35/27 maximums under
any circumstances.
2. Hands-on Training
Because the rooms were designed to allow students to learn by doing,
rather than simply watching, presentations that include hands-on work
will be given priority (see the Guidelines below). Other presentations
should be scheduled in other campus facilities.
3. Software, Hardware, and Other Equipment
To alleviate frustration in not knowing what software applications are
available in a given room, the following procedure has been established.
· A standard suite of programs will be maintained for each room.
· If you wish to have any other software installed, contact Tom
Thornton (MCK 120-E, x2317) at least two weeks in advance of the date
of the needed use. He will let you know if timely installation is possible.
· The workstations are re-imaged regularly, so any products not
on the maintenance list will be deleted. DO NOT assume that once something
is installed, it will remain there forever. If you have frequent use for
a product not on the maintenance list, let Tom Thornton know. It may be
possible for it to be permanently added.
The computer equipment in these rooms has been chosen to support the
requirements of library instruction. It is not possible to accommodate
all of the needs of the university. Requests for additional hardware cannot
be granted.
An instructor may use a laptop computer only at the instructor work station,
and only with the proper hook up cables. These cables are not provided
by the McKay Library. Students may not connect laptop computers to the
student work stations.
GUIDELINES
The staff of the McKay Library recognize that these rooms may appropriately
be used for a variety of worthwhile purposes. However, we reiterate that
their primary function is for the provision of library-related instruction
to BYU-I students enrolled in credit-bearing courses on campus, and any
request that will, in our judgment, interfere with such instruction, will
be denied.
It is impossible to create policies to anticipate every potential request
to use these rooms. These guidelines will help all who wish to use the
rooms understand why a request may be honored or denied.
Each request will be considered on a case-by-case basis in light of five
factors. In each of the first four, items higher on the list will be given
more favorable consideration, while those lower on the list will more
likely result in denial of permission to use the rooms. The final decision
will be based on a combination of the criteria - that is, a lower-ranked
item in one category may be offset by a higher-ranked one in another.
A. AUDIENCE
1. BYU-I students in credit-bearing classes
2. BYU-I employees or departments
3. BYU-I students in non-academic situations
4. college-level non-BYU-I groups
5. high school-level non-BYU-I groups
6. other members of the local community
B. PURPOSE
1. academic, one-time teaching session
2. academic, multiple teaching sessions
NOTE: We cannot accommodate semester-long courses
3. semi-academic (i.e., student groups wishing to learn about Web searching)
4. church-related (i.e., teaching family history)
5. purely recreational activities
C. INSTRUCTOR
1. McKay Library staff
2. other BYU-I staff (must have a library proctor)
3. others (must have a library proctor)
D. TEACHING TECHNIQUE
1. hands-on training
2. demonstration only
3. view video
4. lecture only
E. OTHER FACTORS (not in ranked order)
· noise, student behavior
· time of day and day of week
· time of the semester
· database access rights
· cost of additional proctors
· availability of other suitable rooms
Appeals of decisions should be made in person to Martin Raish, Director
of the McKay Library.
Approved July 2002.
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